Preparing for REAC Inspections – Tips Posted

HUD/REAC has provided new guidance and tips to assist owner/agents
in preparing your property for upcoming REAC inspection(s). HUD’s objective is
to provide helpful inspection preparation information that a property can use
to effectively prepare for a REAC inspection.

REAC Tips can be found on HUD’s web site at http://www.hud.gov/offices/reac/products/pass/PDFs/guidance4inspect.pdf

HUD has posted a new Bulletin that applies to all physical
inspections conducted using the HUD UPCS protocol. It incorporates all previous
guidance that HUD has given on a number of matters pertaining to physical
inspections. This Bulletin also provides answers to some of the most common
questions received from inspectors in the field and clarifies certain areas of
the inspection protocol.

The information in this Bulletin has been previously communicated
through email, training sessions and other methods. It has been compiled in a
single document for ease of reference.

This edition of the Bulletin supersedes all previous editions and
separate guidance.

The new REAC Bulletin can be found at http://portal.hud.gov/hudportal/documents/huddoc?id=compilation-bulletin.pdf

Changes to Chapter 6 of HUD Handbook 4350.1

In July, HUD released Housing Notice 11-11 Revisions to Handbook 4350.1, Chapter 6: Conducting Management Reviews. According to this notice the Department has determined that revisions to this chapter are necessary at this time. The revisions will improve and clarify the processing of these reviews for Contract Administrators, and corrects the methodology for establishing an overall score. This Notice can be found on HUD’s web site at http://portal.hud.gov/hudportal/documents/huddoc?id=11-11hsgn.pdf

Included with this Notice is a utility for use by reviewing officials to perform all of the necessary calculations. This attachment can be found on HUD’s web site at http://portal.hud.gov/hudportal/documents/huddoc?id=11-11hsgnatch.xls

HUD Handbook 4350.1 can be found on HUD’s web site at http://portal.hud.gov/hudportal/HUD?src=/program_offices/administration/hudclips/handbooks/hsgh/4350.1

Change to the Mileage Rate

To address the rising cost of gasoline, the IRS has made a special adjustment to the mileage reimbursement rate for the remainder of 2011.  From July 1, 2011 through December 31, 2011, the mileage reimbursement rate for business will increase 4.5 cents to 55.5 cents per mile.

The new six-month rate for computing deductible medical or moving expenses will also increase by 4.5 cents to 23.5 cents a mile, up from 19 cents for the first six months of 2011.

If you are creating a new 50059 for a family who qualifies for medical expense deductions, please be sure to use the new mileage rate.  Refer to HUD Handbook 4350.3 Revision 1, Change 3, Exhibit 5-3 for guidance explaining allowable medical expenses.

o   Travel to and from treatment and lodging

o   Actual cost (e.g., bus fare) or,

o   If driving in a car, a mileage rate based on IRS rules or other accepted standard

Milage Rate Change

Purpose    Rates 1/1 –  6/30/11    Rates 7/1 – 12/31/11

Business             51                                   55.5

Medica/Moving   19                                   23.5

Charitable            14                                    14

You can use internet map sites to verify the mileage to/from your residents’ addresses to/from the destination.  For example:

http://maps.yahoo.com/

www.mapquest.com

Where we get our NEWS

We would like to thank the Ross Businesss Development for sharing all their news with us so we can pass it on to you and keep you informed. If you missed our news letters or forgot to come to our blog and want to know the updates you can go to this website at: http://www.rbdnow.com/

 

 

Are Social Security “Cents” Included as Income?

We have received requests for further clarification to RHIIP Listserv messages #229 and #231 on how to calculate Social Security income and/or Medicare when the amounts in the EIV system differ from the amounts represented on the SSA Award Letter.  Specifically, which document do you use when the Social Security Award Letter indicates a “cents” amount being received and the EIV Income Report does not.

Housing Notice 2010-10 states the Income Report identifying the Social Security benefit information in EIV must be used as third party verification of the tenant’s income and will be used to calculate the tenant’s income.  Additionally, the O/A must confirm with the tenant that the current benefit amount in EIV is correct.  If the tenant agrees that the Social Security benefit information reported in EIV is correct, the O/A must use the gross benefit amount reported in EIV for calculating the tenant’s income by annualizing the gross benefit amount projected forward for the next 12 months.  This requirement allows the O/A to use the amount represented in EIV (even if no cents are included) to calculate income.  Social Security Award Letters are not required to be viewed or included in the tenant’s file if the EIV Income Report is being used to verify and calculate benefits.

The SSA award letter should be used to calculate income and included in the tenant’s file only if the tenant disputes the amount(s) on the EIV Income Report.  Having the SSA Award Letter in the file is not in itself an indication that the tenant disputes the amount(s) on the EIV Income Report.   The O/A should make a note on the EIV Income Report that the tenant disputes the amount and then use the Social Security Award Letter to calculate income.  The award letter must not be older than 120 days.  Please refer to Notice H 2010-10 for instructions when the tenant does not have his/her Social Security Award Letter or when the letter is older than 120 days.

We are pleased to announce our newest member

Erica Martin joined our staff June 1; she will be assisting client relations, which entail to outreaching new clients for All TRACS Data.

Erica is 34 years old, from Grand Junction, CO. She has a bachelor’s degree in Sociology/Criminology and a paralegal certificate.

Before working at All TRACS Data she was working as a Pharmacy Technician. She is married and has 3 children. Please welcome Erica at Ericamartin@alltracsdata.com

From Our Monthly News Letter

Repayment Agreement 
Remember to include the 6 items required in Section IX C-3-b of the HUD Notice 2010-10, when creating repayment agreements. The Notice issued on July 1, 2010, includes guidance on how repayment agreements should be written and submitted. Also, please include on the top of all repayment agreement submissions to us include the Property Name, Unit number and the Contract Number, as these are necessary for our document storage system. 

Without this information, processing of your voucher may be delayed***

New 50059 / 50059A
Please note the correction below regarding removal of the OMB expiration date on HUD Form 50059 and HUD Form 50059A.

HUD has recently posted new versions of the HUD 50059
www.hud.gov/offices/adm/hudclips/forms/files/50059.pdf and 50059A www.hud.gov/offices/adm/hudclips/forms/files/50059-a.pdf . The new versions provide updated language regarding information disclosure and Social Security Number disclosure requirements. The new language is included at the top of the first page. The form approval date is now 3/2011 (lower right corner). 
The new versions of the 50059 and 50059A have an OMB expiration date of 3/31/2014. If you are using site or TRACS software to produce the 50059/50059A, this OMB expiration date can be removed in accordance with guidance provided by HUD in September 2008. See HUD’s Forms Requirements Matrix on HUD’s RHIIP website. http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/rhiip/mfhrhiip
The OMB approval number (upper right), the form number (lower right) and the OMB approval date (3/2008 – lower right) must be included on the form. 
This new 50059 and 50059A replaces all previous versions of the 50059 and 50059A. Certifications that have been completed using the old form are still valid. Any new certifications must be created using the new version.

Who We Are

Hello Everyone!!!

We are very excited to be starting a Blog! We as a company are trying to get our  name out there for others to find us.

Our company name is All TRACS Data Inc.,

We are a TRACS service provider trying to outreach project managers. We’re trying to find project managers who need help with their electonically filing for HUD or EIV, we do section 8, PRACs and Rent supplements.

If you know of anyone who needs our help please let them know we are here for them.

You can contact us at our website www.alltracsdata.com or call us at 515-233-4873